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Product feature comparison for QuickBooks Online and QuickBooks Desktop

SOLVEDby QuickBooks2Updated October 15, 2021

Looking to move from QuickBooks Desktop to QuickBooks Online? Great!

QuickBooks Online is an all-in-one accounting software that allows you to automate your bookkeeping, track your sales tax and payroll tax and save around 8 hours a month managing your accounts. To help you determine which QuickBooks Online product is best for your business, here's a product comparison of all the features available.

Desktop ProDesktop PremierDesktop Accountant EditionQuickBooks Online Simple StartQuickBooks Online EssentialsQuickBooks Online Plus
Create sales orders and track back orders X
Units of measure (buy/ sell stock in different units)X
Google Desktop searchXXX
Adjusts VAT for early payment discountsXXX
Switch between different editions of QuickBooksXX
Open two different company files simultaneously on same machineXX
Desktop ProDesktop PremierDesktop Accountant EditionQuickBooks Online Simple StartQuickBooks Online EssentialsQuickBooks Online Plus
Attach a document to a record
Income tracker simplifies working with unbilled, unpaid and paid sales
Flat Rate VAT
New insights dashboard on the home page
Convert to QuickBooks Online
Batch delete/void transactions utilityX
Remove send forms allows you to bulk delete transactions
Bill tracker allows you to see unpaid transactions status
Data protection verify/rebuild feature
Pin notes for a customer or supplier
Close estimates automatically once you invoice them
Take a snapshot and add comments or notes on reports
Send multiple reports
Desktop ProDesktop PremierDesktop Accountant EditionQuickBooks Online Simple StartQuickBooks Online EssentialsQuickBooks Online Plus
Lead manager/centre
Locate an account, report or invoice using QuickBooks search
Stay on top of your receivables with the collection centre
Complete transactions with access to customer/supplier balance and transaction history
Add or edit multiple entries in QuickBooks list from one spreadsheet view
Send forms with webmail (Hotmail, Gmail, Yahoo and others)
Track your balance sheet by classX
See key customer info at a glance with the customer snapshot feature
Add Excel customers, suppliers and products data into QuickBooks
Customise your company snapshot
Use payment snapshot to view your payment flows in one place
Create an invoice for multiple customers in single window with batch invoicing
See almost due and overdue indicators
Manage reports in the report centre
Run reports and back up data while others work in the same company file
Create and email estimates, invoices and reports
Allow multiple users to work in QuickBooks at the same time
Create professional-looking forms with customisation tools
Email forms as PDFs
Accept credit card payments in QuickBooks
Faster reporting
Sort by data type on bank reconciliation window
Duplicate sales, purchase transactions and list items
Delete transactions with right-mouse menu options
Print receive payments
Export invoices to Word
Track bills and set due date reminders
View contacts and transactions history for customers and suppliers
Online Banking setup and centre
Progress invoicing and automatic recharge of expenses
Desktop ProDesktop PremierDesktop Accountant EditionQuickBooks Online Simple StartQuickBooks Online EssentialsQuickBooks Online Plus
Track stock, set reorder points and create purchase orders
Customise columns for lists
Create delivery notes and shipping labels
Add multiple delivery addresses
Generate sales orders from estimatesX
Generate purchase orders from estimatesX
Generate purchase orders from sales ordersX
Set prices and determine discounts by customer or jobX
Build and track stock bundles to finished goodsX
Store manufacturer's part number on items
Track bank and credit card accounts
Share data with other business applications
Customise reports and graphs
Reports centre
Email reports and export to Excel
Import/export to and from Word, Excel files and import Outlook contacts
Track loans, fixed assets and vehicle mileage
Show short-term cash flow projections
Create a budget
Allow your accountant to make changes while you work
Send files to your accountant
Review business performance with company snapshot
Set billing rates by employee, customer, client, position or serviceX
Desktop ProDesktop PremierDesktop Accountant EditionQuickBooks Online Simple StartQuickBooks Online EssentialsQuickBooks Online Plus
Download currency exchange rates
Support for over 140 currencies
View exchange rate history calendar
Create summary reports in home and foreign currencies
Set multiple foreign sales prices for items
Credit note exchange rates automatically change to match invoice exchange rates
Show home and foreign currency totals on invoice templates
Revalue foreign currency holdings, assets and liabilities using the wizardX
Desktop ProDesktop PremierDesktop Accountant EditionQuickBooks Online Simple StartQuickBooks Online EssentialsQuickBooks Online Plus
Automatically save VAT reports as PDFs during filing for easy audit protection
See daily sales book report (net, VAT and gross totals)
E-file VAT 100 return directly to HMRC
Report VAT liability on a cash (payment) basis
Report VAT liability on an accrual (invoice) basis
Access to common VAT tasks via the VAT centre
Add/change new VAT rates using setup wizard
Track and report EC VAT (includes EC sales list report)
Default codes used to ensure correct VAT calculations
Desktop Pro Desktop PremierDesktop Accountant EditionQuickBooks Online Simple StartQuickBooks Online EssentialsQuickBooks Online Plus
Create customisable file templates for clientsXX
Manage files easilyXX
Accountant centreXX
Send journal entires in batchesXX
Copy and paste transactions from Excel in batchesXX
Password-protected closing dateXX
Reverse journal entries
View journal historyX
Adjust trial balance and journal entry reportsX
Post journal entries directly to retained earningsX
Financial statement designerX
Share report templatesX
Retained earnings QuickZoomX
Find and fix errors wizardX
Desktop ProDesktop PremierDesktop Accountant EditionQuickBooks Online Simple StartQuickBooks Online EssentialsQuickBooks Online Plus
Track your balance sheet by classX
Set permissions levels to control user access
Allow multiple user access (with purchase of additional copies)
Multiuser tools (backup and file locking)
QuickBooks Instant Messenger

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