Grow your business by streamlining your payments with PayPal

4 min read
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How much valuable time do you spend chasing payments?  

In the last year alone, small and medium-sized businesses (SMBs) have seen an 11% increase in overdue payments.** 

Overdue payments have a significant impact on small businesses like yours. Research commissioned by Intuit QuickBooks showed that business owners spend around 56.4 million hours annually chasing overdue and late payments. This means that, on average, businesses waste over 5 days every year chasing money that’s owed to them. 

Rather than chasing payments most businesses would rather spend this time focusing on activities such as business development.*

Cash is oxygen for small businesses and without it they cannot breathe. The combination of chasing invoices and bad payment practices means small businesses can run out of accessible cash. This has a real impact on their ability to take on new work, pay suppliers, their employees or themselves on time and can add unnecessary extra stress into their lives.” - Chris Evans, VP and UK Country Manager at Intuit QuickBooks.

Get paid fast and spend less time chasing payments with QuickBooks and PayPal

Pay-enabled invoicing with PayPal can help you to get paid quickly, with automatic reminders for late payers.

Because no matter what your business is, getting paid on time is critical. 

Your customers can easily use the PayPal online payments feature, which integrates seamlessly with QuickBooks, to improve your business’ cash flow. So you can focus on what matters most - growing your business.

How integrating PayPal and QuickBooks will benefit your business

  1. Get paid fast - Send invoices on the go and add a 'Pay now' button for straightforward, fast payments.

  2. Forget chasing payments - Schedule reminders in QuickBooks to automatically let your customers know about upcoming or overdue invoices.

  3. Help boost your cash flow with easy payments - Customers can pay your invoices online with their credit card, debit card or PayPal reducing the time from invoice to payment.

  4. Save hours of admin - PayPal payments and fees are automatically recorded and reconciled in QuickBooks, saving you time so you can focus on running your business.

Sending professional invoices out on time means you get paid faster. Discover how QuickBooks makes all the difference.

Buy now & save 50%

Connect PayPal to QuickBooks in 3 easy steps

1. Sign in or sign up to QuickBooks Online. When you first create a pay-enabled invoice select the Accept Card Payments with PayPal option.

2. Authorise your QuickBooks account to connect to your PayPal account and confirm via the confirmation email.

3. Create an invoice and make sure the checkbox Accept Card Payments with PayPal is ticked. Then send the invoice.

That's it.

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Frequently asked questions

Q: Will the Accept Card Payments with PayPal help save time entering PayPal transactions?

A: Yes. When your QuickBooks account integrates with PayPal, payments received through PayPal automatically reconcile with QuickBooks. This includes recording information including items sold, quantity, discount, taxes, etc. PayPal fees are also imported as an expense into your QuickBooks account.

Q: What if I already have a QuickBooks account but don’t have a PayPal account yet?

A: If you don’t have a PayPal business account, create one here.

Q: What if I already have both a QuickBooks and a PayPal account?

A: Great. Simply select the ‘Accept Card Payments with PayPal’ tickbox when you’re creating an invoice in your QuickBooks account. You can then use PayPal to receive payments in QuickBooks.

Q: How does the Accept Card Payments with PayPal work?

A: Connecting the Accept Card Payments with PayPal is quick, easy, and secure, and means you can send invoices with a ‘Pay now’ button. Your customers can then make online payments using PayPal, or major credit cards such as Visa, MasterCard, or American Express. You’ll receive payments in your PayPal account and the accounting will be done in QuickBooks.

Q: How much does the Accept Card payments with PayPal app cost?

A: You’ll need a UK QuickBooks account and a UK PayPal business account. PayPal merchant transaction fees apply for receiving online payments. As a QuickBooks customer, you get better rates when taking a payment through a pay enabled invoice.

* Independent research conducted by Opinium on behalf of Intuit QuickBooks with 506 UK SMB decision makers during October 2019.

56.4 million hours spent chasing late payments, based on research findings* and data from Business Population Estimates for the UK and Regions 2018: Detailed Tables, the following has been inferred:

  • (No. of UK businesses by size) x (%age of those that chase) x (Ave time chasing over year) / 60 +…. repeated for each size of business

  • (5,416,000 micros x 59.6% x 806mins /60) + (210,000 small x 90.3% x 3,416 mins / 60) + (35,000 med. x 90.6% x 4,254 / 60) = 56,407,500 hours

** Based on anonymised aggregated data  from Intuit QuickBooks’s entire UK customer base. A snapshot of the late payments issues faced by SMBs in the UK 19 November 2021.

Feel you’re better informed about streamlining payments with PayPal? The QuickBooks blog covers a wide range of business-related topics – it’s all part of our mission to help small businesses grow.

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